Protecting customer and employee data, working remotely with instantaneous accessibility, saving time and money. The benefits of a well-organized document management system are seemingly endless, but here are three that stand above them all.
Security
Data security, especially cyber security, is an ever-growing concern. Protecting your company’s sensitive information as well as client data is crucial. Utilizing R4 Services’ scanning, indexing and data storage services ensures that your company’s private data will be digitally secured. Since it’s all stored off-site, you’ll get to throw away that file cabinet! We can also implement extra security measures such as granting document access only to certain employees, IP address restrictions, or allowing access to data at predefined times of day.
Accessibility
Nothing is more frustrating than forgetting a folder back at the office. Or maybe you’re sifting through tons of paperwork because you can’t find that one document you need. With our file storage services, you’ll have remote accessibility to call up any document you need quickly. You’ll gain the ability to edit your box and file inventory information, generate service requests, search and query your records inventory, export inventory reports and much more – all from a single-center database in real time via the web.
Increase in Efficiency
Since you won’t have to sift through tons of paperwork or dig through file folders, you’ll be saving a lot of time and, therefore, money. You’ll also finally have the opportunity to clean out the clutter and boxes of files lying around the office. By scanning and indexing your files, there’s less room for error. Client requests are generated via the web. Service requests are then created automatically at R4, reducing chances for error and increasing productivity.
We’re here to service all of your data storage needs. Get in touch today.
Security
Data security, especially cyber security, is an ever-growing concern. Protecting your company’s sensitive information as well as client data is crucial. Utilizing R4 Services’ scanning, indexing and data storage services ensures that your company’s private data will be digitally secured. Since it’s all stored off-site, you’ll get to throw away that file cabinet! We can also implement extra security measures such as granting document access only to certain employees, IP address restrictions, or allowing access to data at predefined times of day.
Accessibility
Nothing is more frustrating than forgetting a folder back at the office. Or maybe you’re sifting through tons of paperwork because you can’t find that one document you need. With our file storage services, you’ll have remote accessibility to call up any document you need quickly. You’ll gain the ability to edit your box and file inventory information, generate service requests, search and query your records inventory, export inventory reports and much more – all from a single-center database in real time via the web.
Increase in Efficiency
Since you won’t have to sift through tons of paperwork or dig through file folders, you’ll be saving a lot of time and, therefore, money. You’ll also finally have the opportunity to clean out the clutter and boxes of files lying around the office. By scanning and indexing your files, there’s less room for error. Client requests are generated via the web. Service requests are then created automatically at R4, reducing chances for error and increasing productivity.
We’re here to service all of your data storage needs. Get in touch today.
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