A document management service might be initially used to assist your accounting department, but you’ll quickly see how its benefits are felt throughout your organization. Here, we’ll explore the top three reasons why a document management service is an absolute must for your business this tax season.
What is Document Control?
Document control is extremely similar to practices such as a document retention policy or document management services. Overall, document control standards and systems can save your business time and money while improving security and accessibility.
Let’s start with how document control can improve your business’ storage procedures.
Efficiency in Organization and Storage
This means less time is wasted sifting through documents and files, and more time and attention can be devoted to accurately preparing your taxes.
A Document Management System Improves Security
While accessibility is easily improved through a document management system, your documents become much more safe and secure too. A document management system makes it easier to limit access and grant permissions than it is with physical documents.
Digital storage provides physical protection as well. Having tax forms and financial statements digitally preserved means you can count on them being there, even if your business’ physical location is damaged in a flood, fire, or other disaster.
Document Control Saves Your Business Money
There’s a lot at stake. Fortunately, document control processes like a document management service or a document retention policy can protect you against breaches, and losses in other areas too.
- Document control systems reduce the time wasted sorting through, organizing, and reorganizing files, and increase productivity. Your accounting department will thank you for this every tax season.
- Document control choices your business makes, such as implementing a document retention policy or using a document management service, increase security which mitigates risk of those costly data breaches, plus lost and stolen documents.
- Using a document management service can ensure you maintain regulatory compliance, destroy documents that pose a liability, and retain documents for tax and legal purposes.
Finally, document controls provide peace of mind. Having confidence your financial and tax documents are accounted for and protected mitigates stress and keeps your business running smoothly.
R4 Services Can Help Your Business with Document Control
R4 Services is dedicated to handling all your business’ document management needs. We offer vault, scanning, indexing, document management, and destruction services that can help your business get through this tax season with ease.
To learn more about how R4 Services can help your business become more efficient, contact us today.