What can stay: Any documents that aren’t frequently renewed or that have to do with your business’ integrity are important to keep.
- Social security cards
- Birth certificates
- Death certificates
- Marriage license
- Business license
- Property records
- Vehicle titles
- Wills, living wills and powers of attorney
What can go (eventually): up-to-date versions of the following documents are necessary to keep.
- Insurance policies
- Retirement plan documents
- Social security statements
- Tax documents (about 7 years)
- Credit card receipts/statements
Older versions of these documents are unnecessary and probably fine to shred. But remember: when it comes to document destruction, always consult your legal team first. For example, tax documents that are more than 7 years old are useless to the IRS, however, other financial statements such as loan payments may be necessary to keep for a while, depending on the situation.
When you decide to shred documents, R4 Services can help. We offer secure on- and off-site destruction and can handle all types of media -- be it paper, hard drives or even x-rays. For the documents you need to keep, we have many storage options. Contact us today to find out how we can relieve stress and save you time during your company’s move!