R4 Services

  • Home
  • Services
    • Document Management >
      • Legal Document Management
      • Banking and Financial Services Document Management
      • Healthcare Industry Document Management
      • Government Document Management
      • Corporate Document Management
    • Paper Shredding Services
    • Office Packing Services
    • Destruction Services
    • Hard Drive Destruction
    • Electronics Recycling
    • Vault Services
    • Document Scanning and Imaging Services
    • Indexing
    • Disaster Recovery
    • Web Access
  • Meet
  • FAQs
  • Contact
  • Blog
  • Store
  • Home
  • Services
    • Document Management >
      • Legal Document Management
      • Banking and Financial Services Document Management
      • Healthcare Industry Document Management
      • Government Document Management
      • Corporate Document Management
    • Paper Shredding Services
    • Office Packing Services
    • Destruction Services
    • Hard Drive Destruction
    • Electronics Recycling
    • Vault Services
    • Document Scanning and Imaging Services
    • Indexing
    • Disaster Recovery
    • Web Access
  • Meet
  • FAQs
  • Contact
  • Blog
  • Store

Solutions for ALL Businesses

Knowing the Difference Between Document Management and Records Management

8/26/2016

0 Comments

 
Picture
Document management and records management are two different types of organizational techniques. All records are a type of document, but a document is not necessarily always considered a record. Therefore, your document management and records management systems can often work together.

What are Documents?
Documents have an active lifecycle, and the goal is to keep your documents secure, organized, and easy to access. A document is often editable and its contents may change over time, so the ability to share documents easily is important. Documents usually are not governed by laws or regulations.

Document Management
Document management is the system of storing and sharing a businesses document. For example, documents may be stored in file cabinets, online in a document management system, or at an offsite storage facility. The ability to efficiently retrieve, access, and modify these documents is the key to a successful document management system.

What are Records?
Records are official files that serve as evidence of an activity. An example of a record is anything that documents a business transaction—a contract, an invoice, a receipt. Records must be organized and tracked to follow specific industry compliance laws and regulations. One function of retaining records is to provide an audit trail for a transaction.
​

Records Management
Records management is a system that will track the activity and lifecycle of the record including creation, receipt, maintenance, use and disposal. While records may be archived documents that are no longer in circulation, they still need to be easily retrieved for regulatory compliance. A records management system will also include a retention policy that defines how long a record must be kept on file and when it is appropriate for it to be destroyed.
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Archives

    December 2022
    November 2022
    October 2022
    September 2022
    August 2022
    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    July 2021
    May 2021
    April 2021
    February 2021
    October 2020
    June 2020
    March 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    February 2019
    December 2018
    November 2018
    October 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016
    December 2015
    November 2015
    October 2015
    July 2015

    Categories

    All
    Destruction Services
    Disaster Recovery
    Document Management
    Document Scanning And Imaging Services
    Document Storage
    Electronics Recycling
    Hard Drive Destruction
    Indexing
    R4 Services
    Security
    Shredding Services
    Vault Services

    RSS Feed

Picture
R4 Services LLC
(773) 843-3915 
1301 W 35th St, Chicago, IL 60609
Terms & Conditions | Privacy Policy | © R4 Services LLC
Picture
Website by RyTech, LLC