Proper document management takes a lot of time, effort and manpower/resource dedication. That's why we offer a wide variety of services that cover every aspect of document management so you don't have to go about it alone. From records storage and vault services to shredding and hard drive destruction, we can help you plan for your organizational needs.
HIPAA Compliance Through Document Destruction
HIPAA stands for the Health Insurance Portability and Accountability Act, passed in 1996 to protect medical patient data. It ensures that the proper security measures are in place -- things like procedural, physical and network security. Violating HIPAA carries severe penalties that can cause a healthcare institution to be shut down, so it's extremely important to ensure compliance. R4 Services will work with your business to be certain that you've outlined a rigid and easy-to-follow records retention program.
Outdated patient records, payment information or insurance documents contain very personal, private information, so having them on-hand opens your organization up to legal liabilities. That's why we offer secure, safe and easy document shredding services and hard drive destruction. Our state-of-the-art destruction machinery are able to handle a variety of media types: paper, tapes of all sizes, disks, cartridges, x-rays, hard drives, monitors and film. You name it and we can destroy it. After each destruction session, we give you a certification that shows exactly what and how much was processed. We make it as easy as possible for you in 3 simple steps:
- We install tamper-proof collection bins at your business
- You insert the materials that need to be destroyed
- We collect and securely transport the materials to our facility, where you can witness the destruction in-person or online
Increase Efficiency with Document Storage and Mobile Access
Every business lives and dies by their efficiency. And when people's lives hang in the balance, it's never more important to have all the information you need readily available. Our scanning and imaging services will take all of your old paper records and digitize them. We can then index them and store them in our secure online database so that you can access them 24/7 from any web browser. No more searching through file cabinets and wasting countless hours sorting through mountains of paperwork. We make it easy to search, find, view, print, fax and email every record you could possibly need in just seconds. Our online database is fully HIPAA compliant so you can enjoy improved workflow through mobile document access without worry.
At R4 Services we understand how much time and effort goes into remaining compliant with laws and regulations. Let us do the dirty work for you so you can allocate precious time and resources to more important things to your business. We're reliable, resourceful, responsive and reasonable; we'll work with you to find pricing within your budget and custom tailor a program to suit your needs. Whether you need to store your records offsite or you want periodic document purges, we're just a phone call away!