Information is the keystone of any business. Not only do you have to manage today's complex network system of files, but you may have legacy paper files you need to retain. And when you build an information retention plan, you also need to consider one that protects your document inventory from high-risk impact of fires, floods or theft.
Fires
We all know the mix of paper and flames means definite disaster. And shelves and shelves of paper files can only add fuel to the fire. Add a sprinkler system spraying water across your entire office and you're left with mess, loss and uncertainty on how to recover. Storing your documentation at an offsite location with a fire suppression/detection system and electrical backup can ensure that if a fire occurs at your business, your documentation will not be at risk of damage.
Floods
There are many things we can't anticipate in life, and one of them is what Mother Nature will be up to. A surprise springtime storm can wreak havoc to your company's important documentation by resulting in a flood and damaging not only paper files, but electronic media. Electronic storage of information in an offsite location with a disaster plan wipes away the risk of water damage.
Theft
With so many ways to store information these days – paper, tablet, phone, computer – there are more opportunities for your sensitive information to be at risk. A forgotten file folder, hacked email account, or stolen laptop can result in loss of data if not properly archived or stored. But when your document inventory is scanned and indexed, you can access your electronic files quicker than you can replace your phone.
Solutions
Storing your document inventory at a secure, disaster-proof, offsite location can provide peace of mind and save plenty of money. Your clients can rest assured that their sensitive information is stored securely, and you can feel at ease knowing that you are keeping your most important asset – information – safe and sound.
Fires
We all know the mix of paper and flames means definite disaster. And shelves and shelves of paper files can only add fuel to the fire. Add a sprinkler system spraying water across your entire office and you're left with mess, loss and uncertainty on how to recover. Storing your documentation at an offsite location with a fire suppression/detection system and electrical backup can ensure that if a fire occurs at your business, your documentation will not be at risk of damage.
Floods
There are many things we can't anticipate in life, and one of them is what Mother Nature will be up to. A surprise springtime storm can wreak havoc to your company's important documentation by resulting in a flood and damaging not only paper files, but electronic media. Electronic storage of information in an offsite location with a disaster plan wipes away the risk of water damage.
Theft
With so many ways to store information these days – paper, tablet, phone, computer – there are more opportunities for your sensitive information to be at risk. A forgotten file folder, hacked email account, or stolen laptop can result in loss of data if not properly archived or stored. But when your document inventory is scanned and indexed, you can access your electronic files quicker than you can replace your phone.
Solutions
Storing your document inventory at a secure, disaster-proof, offsite location can provide peace of mind and save plenty of money. Your clients can rest assured that their sensitive information is stored securely, and you can feel at ease knowing that you are keeping your most important asset – information – safe and sound.
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