Education’s Dependence on Document Management

Every educational institution processes mountains of documents and records each year. From student and staff files to lesson plans and textbooks, schools of all levels and sizes are dependent on good record keeping and document management. If the security or management of these documents is compromised, the institution’s integrity crumbles. It’s no wonder that nearly one-third of businesses that suffer major data loss due to disaster never reopen and almost half of them go out of business within 3 years.

Government institutions are taking these concepts quite seriously. The US Department of Education formed the Privacy Technical Assistance Center (PTAC) in response to more and more people demanding higher education and the rapid expansion of technology and data collection. Educational facilities gather a lot of sensitive information from students, so confidentiality is a top priority. There’s no question that companies suffer customer loss after data breaches, and schools are no different. According the the PTAC, breaches and misuse can be avoided by utilizing a “data governance plan”, which includes:

• Protection of sensitive data;
  
• Vulnerability assessment and risk management;
  
• Enforcement of legal, regulatory, contractual, and architectural compliance requirements;
  
• Identification of stakeholders, such as parents and administrators, their roles and responsibilities; and
  
• Access management
  

How We Can Help
Data is our specialty and we serve every facet of it. Our array of services includes records storage, vault services, document scanning and imaging, indexing, web access and in the worst case scenario, disaster recovery services. Oh, and if need be, we can BE the disaster -- we also offer destruction services. We dedicate ourselves to being reliable, resourceful, responsive and reasonable.

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