“Document management systems (DMS) are for accountants, lawyers, and medical professionals -- why would I need need a DMS for my construction business?” you may ask yourself. You may be surprised to know that MOST industries benefit from a good DMS, including the construction industry. Your company could be running much more efficiently than it is -- here’s how.
Organize and Digitize
Your business definitely has mountains of paperwork and documents that need safekeeping -- whether it’s contracts, proposals, loan documents, floor plans, blueprints, or employee information. It all has to go somewhere and most of it is sensitive. R4 Services will help you get organized by digitizing, scanning and indexing all of your documents. Not only does this save space in your office, it allows for secure document retrieval whenever you want, so no more rummaging through file cabinets and boxes. You can even implement as many or as few security measures as you need, such as restricting document access to certain people or at times of day. Additionally, digitizing your documents will reduce costs on ink and paper and help your company go green!
Remote Access
With your newly digitized and centralized document library, you’ll find that your team is able to access the files they need quickly and effectively at any time of day. Because everything is digital, you won’t need to worry about clerical misfilings or misplacements of important information. A centralized, digitized system also ensures that you’ll have remote access capabilities. Pulling and viewing contracts or updated plans while on the construction site will help your company meet deadlines quicker and more easily.
Whether a project lasts a few weeks or a few years, R4 will help you organize and store your records. When it comes to anything document-related, R4 Services is dedicated to helping your company increase efficiency and secure your sensitive information. Browse our services to find out how we can help you build a better company.
Organize and Digitize
Your business definitely has mountains of paperwork and documents that need safekeeping -- whether it’s contracts, proposals, loan documents, floor plans, blueprints, or employee information. It all has to go somewhere and most of it is sensitive. R4 Services will help you get organized by digitizing, scanning and indexing all of your documents. Not only does this save space in your office, it allows for secure document retrieval whenever you want, so no more rummaging through file cabinets and boxes. You can even implement as many or as few security measures as you need, such as restricting document access to certain people or at times of day. Additionally, digitizing your documents will reduce costs on ink and paper and help your company go green!
Remote Access
With your newly digitized and centralized document library, you’ll find that your team is able to access the files they need quickly and effectively at any time of day. Because everything is digital, you won’t need to worry about clerical misfilings or misplacements of important information. A centralized, digitized system also ensures that you’ll have remote access capabilities. Pulling and viewing contracts or updated plans while on the construction site will help your company meet deadlines quicker and more easily.
Whether a project lasts a few weeks or a few years, R4 will help you organize and store your records. When it comes to anything document-related, R4 Services is dedicated to helping your company increase efficiency and secure your sensitive information. Browse our services to find out how we can help you build a better company.
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