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Solutions for ALL Businesses

R4 Services Announces Additional Storage Capacity in Response to Demand

6/1/2016

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R4 Services, LLC announced today the installation of 250,000 cubic square feet of racking being installed in their third storage facility. The installation occurs due to the company’s continual growth and increased demand for offsite records storage in the Chicagoland area.

“We are committed to providing a high level of service to our current and future clients. Adding capacity allows us the opportunity to service more companies looking to securely store their records offsite,” said Trisha Rooney, President & CEO.

Currently housing nearly 1.2 million boxes in three storage facilities in the Chicagoland area, companies work with R4 Services to manage documents in secure facilities to decrease the amount of storage necessary within an office suite. Coupled with industry knowledge, superior customer service, and high attention to detail, R4 Services is an industry expert for record storage and document management.

“Our recent expansions demonstrates our commitment and investment in providing high quality record management and document storage services,” said Greg Smitas, General Manager.

Since the company’s inception in 1993, R4 Services has been dedicated to providing finely tailored solutions to clients with a variety of business backgrounds. R4 Services prides itself on the highest quality services in the information management industry.

About R4 Services
The Midwest’s largest woman owned information management company, R4 Services is a leader in the field of information management, records storage and retention, and destruction services. R4 Services works with companies in a wide array of industries with specific experience in legal, financial services, healthcare, government, and corporate. R4 Services is reliable, resourceful, responsive, and reasonable. To learn more about R4 Services, request a quote, or tour their facilities visit www.r4services.com or call 773-843-3915.
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2 Ways to Reduce Your Overhead with R4 Services

4/12/2016

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If you’re a business owner, you know what it’s like to have operating costs. Some overhead is necessary, and some can likely be reduced. But after some serious thought, you can sort through what’s needed in your organization, and what should be eliminated. Here are 3 ways to reduce your overhead with R4 Services.

1. Consider downsizing

It may be time to take a look around your office and decide if you’re utilizing its space in the most efficient manner. Depending on the size of your organization, you may not need that much office space. And if you’re like most organizations, you likely have lots of documents taking up precious office space. If your office is cluttered with paperwork, consider secure and accurate offsite document storage. You’ll have all of your important records in one place, you’ll have access whenever you need them, and after storing all your records offsite, you might be able to downsize your office or use the extra space for other purposes, saving you money in the long run.


2. Clear out your storage room

Take the time to sort through your storage room and organize or recycle outdated technology such as fax machines, older phones, computers and printers. If certain technology is still in good working order and useful to your business, consider using media/technology vault storage. With media vault storage, you’re protecting your business-critical data and sensitive materials. Sorting through and organizing your business’s storage room not only helps clear out space that can be used for other purposes, but it also provides a peace of mind knowing that you are receiving the highest level of security and protection for your organization’s technology and media.


Putting it all together

When running a business or organization, you’re bound to have some overhead. But there are ways to reduce operating costs to help your organization run more efficiently and cost-effectively. Whether it’s going paperless or clearing space in your office, consider which areas your organization can improve when it comes to reducing overhead. It may take some time and effort now, but could save you money long-term.

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Why We LOVE Our Clients!

2/12/2016

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​Creating, fostering, and maintaining relationships is a fundamental element to achieving success (both personally and professionally).  At R4 Services, we treat every single one of our clients as though they are family, making sure that they are taken care of and that all their needs have been met.  

We absolutely LOVE the relationships we have built with both our new clients and the clients we have been working with for years.  Because of you, we are able to provide high quality shredding and document destruction services to keep your sensitive data safe.  

We are feeling the love this Valentine’s Day.  So THANK YOU to all of our clients and customers for letting us do what we love to do: keep your documents and files safe and secure.
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What Does the Big Game have to do with R4 Services?

2/6/2016

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​The big game is TOMORROW! What are you most excited for? The food?  The parties? The commercials? Or the actual game?

You may be asking yourself: What does R4 Services have to do with the events happening on tomorrow?  BUT...We have more in common with the big game than you may think…

Check out the 6 ways R4 Services and the big game are similar.

1. The big game is Personalized.  So is R4 Services.  When you watch the commercials during the big game, don’t you feel like they are being spoken directly to you?  That’s exactly the kind of service we provide.  We tailor our services to you and your company’s needs: whether its document destruction, storage, indexing, or all of the above. Our goal is to help organize and manage your company’s files effectively, and with a high level of expertise.

2. The big game has fans…So does R4 Services.  R4 Services’ clients are treated like family, which leads to fostering great relationships that stand the test of time. This allows for us to grow our business and reputation, just like the big game!

3. The big game is reliable… So is R4 Services.  You know the big game is going to be on Sunday, and the halftime show is on during halftime.  R4 Services is reliable just like the big game!  When we create a customized records management plan, we stick to it.  When we say rush retrieval and delivery, you can count on it in two hours - set your watch.

4. The big game plans is prepared in case of risk… So is R4 Services.  Doctors and physical therapists are ready on the sidelines of the big game, and metaphorically, so is R4 Services.  If a disaster strikes your company, are you prepared?  If you decide to store your records with R4, you will have the peace of mind that your vital business information is safely secured and available should you need it.

5. The big game is surprising .. So is R4 Services. T
he exciting moments of the game are what draws you in.  R4 Services likes to keep our clients on their toes as well! We make sure that we are always informing our customers of new offers, technology, and ways to better their service.

6. The big game is known for bringing people together for a common goal… so is R4 Services.
There’s nothing better than working with a group of determined individuals to reach a common goal.  Just like the teams of the big game, the R4 Services team is ready to tackle any records management problem, and turn it into an one-of-a-kind solution.  

G
ear up for the big game and document management! Contact R4 Services today.
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R4 Expands with Residential Services

12/15/2015

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​According to the Bureau of Justice Statistics, 17.6 million U.S. residents experienced some sort of identity theft in 2014.  That means millions of people in the United States have had unauthorized use or attempted use of an existing account, new account, or overall misuse of personal information for a fraudulent purpose.

But how are thieves gaining access to this personal information?  One way they may be obtaining sensitive data is by going through your trash.  When you place a piece of paper into your garbage can, it goes through several stages on its way to a landfill, leaving your records available for wandering eyes and hands.  

The basic information you need to make sure stays protected includes:
  • Your Name
  • Social Security Number
  • Date of Birth
  • Address
  • Phone Number

​The aforementioned basic information is included in most:
  • Tax information & returns
  • Investment Records & Statements
  • Bank Statements & cancelled checks
  • Paycheck stubs
  • ATM receipts
  • Credit card statements
  • Warranties
  • Home financial information

Therefore, the best defense against those who are looking to steal your information is to shred your documents.
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R4 Services knows how important your security and overall well-being means to you and your loved ones.  Because of this, we have decided to expand our shredding services to residents. You can purchase a residential shredding bag online, and we will schedule a time to come and pick it up.

If you are interested in taking the next step in protecting yourself against identity theft, contact us at 773-843-3915 or order online

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Four Reasons to Trust R4

11/18/2015

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One key attribute to any solid relationship is trust.  Over time, trust builds between parties when the lines of communication stay open and when small actions speak louder than words.  At R4 Services, trust is the foundation of which we have built our business over the last 20+ years. Customers entrust us with destroying their confidential data and storing their highly sensitive materials. That’s the foundation that we’ve laid in order to build lasting relationships with our clients.

Here are four reasons why you should trust R4, too:

  1. We are reliable. Being a dependable resource for file management, destruction, and shredding has always been one of R4’s most pertinent goals.  We take the time to discover the needs of our customers in order to develop a management plan.  Then, we follow-through with our client’s requests.  If you have an emergency, you can also always contact us at 888-SEE-FILE.  No matter what, we ready and here here to help!
  2. We are resourceful.  We have been in business since 1993 and have been able to adapt to challenges of all types.  From the legal industry, to the corporate community, we work with all kinds of businesses, giving us a varied group of clientele.  Because of this diversity, we have to keep up with the latest trends in document destruction, uphold our core values, and provide finely tailored solutions for all customers.
  3. We are responsive. An integral part of information management is being responsive to all parties, at all times. Thus, we want our customers to be able to access their information and files at anytime!  R4 customers can retrieve account information and records immediately via the web. Orders for deliveries and pick-ups can be phoned-in, faxed, emailed or requested via our website.  In addition, our rush delivery service will be at your door in under two hours.
  4. We are reasonable. Document shredding, record management, and vault services shouldn’t have to cost your company an arm and a leg.  That’s why our pricing works within your budget.  In addition to the flexible programs we offer, you can be assured we will always offer the best in customer service and client satisfaction.

    When you work with R4, you can count on us to not only build trust, but maintain it! Want to learn more about what R4 Services can do for your company’s document shredding and file management needs?  Fill out our contact form here.
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Why Small and Large Businesses Work with R4

10/23/2015

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R4 Services is a leader in the field of information management, records storage and retention, and destruction services. It’s not a coincidence that companies of all sizes work with R4 Services. We differentiate to meet our clients’ needs regardless of their company size and make sure each customer knows how important they are to us.

Small businesses realize the ever increasing demands of accountability, data breach, and storage space without increasing overhead. Our small business clients work with us to determine an appropriate document destruction bin service that is customized to fit their need and the quantity of information they need to destroy. From invoices to employee information or client sensitive data, small business owners know they don’t want that information falling into the wrong hands. Similarly, many small businesses don’t want to increase their overhead by carving out space for a storage room within their office, nor do they want to transport records from home to office and back again. Instead, they turn to us in order to store their records for a set amount of time and we’ll even retrieve them when necessary.

Larger businesses have additional complexities that R4 Services can solve on their behalf. Think of all of the client, employee, and other paperwork that your business needs to hold onto just in case for a certain number of years. Does your building really have the storage capacity? Many large businesses partner with us because we have the room within our facilities to grow with you and keep up with the demands of your growing business. Our customized approach to business takes the document retention and storage worry off of your plate and into our facilities.

R4 Services works with sole proprietors and large scale Chicago-based companies (and everywhere in between). Our wealth of knowledge and experience allows us to stand out from our competitors. Plus, our customers know that we treat all of our customers as if they were part of our family. Come, be a part of our R4 family! Contact us today. ​
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R4 Services Expands to Mobile Shredding with Latest Acquisition

7/29/2015

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R4 Services LLC, has acquired Monster Shred, Inc. Champaign, Illinois, the destruction company will expand R4’s geographic reach and will add mobile shredding for their current document management clients. 

Trisha Rooney, CEO, R4 Services said that “in Champaign, DeKalb and Northern Illinois,  it will continue to service the destruction clients and grow the client base, while in Chicagoland area we will offer mobile shredding to our current clients and continue innovation in the fields of records management, document scanning and destruction services.”

R4 President Sean Rooney says “the company we have purchased has been a well run, profitable operation where the owner clearly recognized the value of a larger client base and market, like R4’s team member’s ability to expand their footprint and service offerings. We are firmly committed to the proper integration of the company into R4 Services to benefit all of the clients”

R4 serves 800 clients in the Illinois and Chicagoland area, providing a suite of records management services that includes records storage and document management, secure destruction and scanning services. R4 is a 23 year old majority women owned company and is committed to the document management industry’s growth and innovation.

Read more about R4 in a profile of the company that appeared in the Summer of 2014 issue of Storage and Destruction Business SDB Magazine or on our company’s website www.R4services.com or follow us on Facebook and Twitter R4 Services.
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Have you heard about our buildings and security?

7/27/2015

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R4 has three records centers located near the Chicago Central Business District with easy access to all major expressways and minutes into the Loop. All R4 facilities feature state-of-the art security and safety systems, as well as strict procedures to protect your company's information assets. The largest of the three facilities feature 250,000 square feet of storage on five acres of land and is constructed of concrete walls and floors with a full basement. Our second facility includes nearly 137,000 square feet and full basement. Our third and newest facility is a single story structure of 70,000 square feet and includes the same security and fire protection offered by our larger facilities including:

  • 24/7/365 closed circuit, monitored surveillance system including infrared motion detectors and door contacts
  • 24/7/365 monitored fire detection system that includes sprinkler pipes, sprinkler heads, control panels and fire pump
  • Monitored door policy to control unauthorized access

Our climate-controlled vault adheres to strict fire resistant construction standards of the American National Standards Institute and the National Fire Protection Association. Designed to preserve and protect sensitive data and to provide secure video and film storage, the R4 vault is equipped with an independent HVAC system and is computer-monitored to maintain a temperature of 65 to 68 and relative humidity between 35% and 45%. Key pad entry, motion detectors, CCTV and an FM-200 fire suppression system offer state-of-the-art security and protection.
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The R4 Story from Trisha Rooney's Perspective

7/1/2015

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Trish Rooney, R4 ServicesTrisha Rooney, President & CEO
You're 23 years old and fresh out of college. What do you do? Take a year off to "figure things out?" Jump on the corporate bandwagon and get a job with a company in your field of expertise? Not if you're Trisha Rooney.

An entrepreneur at heart, her goal was to turn a real estate investment into a company she could call her own. The real estate included a warehouse located just south of the Loop in Chicago. With the purchase of the building came what would become her first records center customer. A Chicago law firm was renting space in the warehouse to store their legal files and retrieving files on their own as needed. Trisha offered to retrieve files for the attorneys if they would call ahead and she would have them ready for pickup. It wasn't long until she was delivering the files to the firm. A spark was ignited. Trisha began to ask her friends and family what they actually do with their records. After much research, determination and sheer hard work as a one-woman sales force, she persuaded other firms to give her a try. Soon, Trisha and R4 Services were in full swing. With its doors opening in 1993, R4 Services has grown from one young entrepreneur's aspiration into a company of over 35 employees and almost 1.2 million boxes in three record centers with over 500 customers.

At R4, a family has been created. Trisha attracted young, hardworking employees to join her team and nurtured an environment of loyalty. These single, hardworking post-college employees are now the mid-thirties moms, dads, husbands and wives that are still calling on customers, taking orders and delivering boxes.

The R4 family extends beyond its employees and includes Trisha's immediate family as well including her brother Sean, a Notre Dame graduate, who heads up R4's Destruction Services in Chicago Division.

The business has grown tremendously since it started in 1993. Today, you can still talk with a Rooney when you call and we are still committed to providing the best service by investing in the best technology and people. It's just how we do business.

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R4 Services LLC
(773) 843-3915 
1301 W 35th St, Chicago, IL 60609
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