Blog Archives

Moving Records at Year End

12/29/2015

As 2015 draws to a close, it’s the perfect time to set goals for the year ahead. Whether it’s deciding to spend more time with family, or to expand your business into a new market, goals are important to set in order to keep you and your business motivated, thriving, and organized.

When it comes to records storage and management, you may have fallen behind this past year. Is it a little quieter around the office or house due to the holiday lull? One goal you may want to consider setting for the new year is to move and organize your records with the help of R4 Services.

We understand that managing all of your documents is as challenging as ever, which is why we have invested in superior records storage software from ASI. ASI allows for us to manage millions of boxed records and active files for our clients with fastidious accuracy and efficiency. The unique bar code labels and the latest in scanning technology also ensure your records are accounted for at each point of movement.

So why not start your year off right by deciding to store your documents with R4? Purchase an R4 Services Box and store it with us. Contact us today for a free document storage quote.

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A Holiday Message from Sean Rooney

12/22/2015

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Happy Holidays from all of us at R4 Services!

We are continually reminded of how fortunate we are to work with such wonderful individuals and businesses on a regular basis. As the year comes to a close and we celebrate the holidays, it’s important for you to know how much we value you and our relationship.

At R4 Services, we’re blessed to call our customers, our friends. The relationships that we’ve established with our clients continue to bring us much joy and gratitude. We hope that all of you will be able to spend a little extra time with your family and friends this holiday season.

Thank you for being a part of our R4 family!

From the R4 and Rooney families, we wish you and yours a joyous holiday season.

Best,
Sean

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R4 Expands with Residential Services

12/15/2015

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According to the Bureau of Justice Statistics, 17.6 million U.S. residents experienced some sort of identity theft in 2014. That means millions of people in the United States have had unauthorized use or attempted use of an existing account, new account, or overall misuse of personal information for a fraudulent purpose.

But how are thieves gaining access to this personal information? One way they may be obtaining sensitive data is by going through your trash. When you place a piece of paper into your garbage can, it goes through several stages on its way to a landfill, leaving your records available for wandering eyes and hands.

The basic information you need to make sure stays protected includes:

Your Name
Social Security Number
Date of Birth
Address
Phone Number

The aforementioned basic information is included in most:

Tax information & returns
Investment Records & Statements
Bank Statements & cancelled checks
Paycheck stubs
ATM receipts
Credit card statements
Warranties
Home financial information

Therefore, the best defense against those who are looking to steal your information is to shred your documents.

R4 Services knows how important your security and overall well-being means to you and your loved ones. Because of this, we have decided to expand our shredding services to residents. You can purchase a residential shredding bag online, and we will schedule a time to come and pick it up.

If you are interested in taking the next step in protecting yourself against identity theft, contact us at 773-843-3915 or order online

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The Importance of HIPAA Compliance

12/8/2015

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The Health Insurance Portability and Accountability Act (HIPAA) became law in 1996 and was designed to modernize the flow of healthcare.

In 2003, lawmakers broadened the law to include the Privacy Rule. Connecting HIPAA to the world of document destruction and data breaches, there are five steps of the new Privacy Law that helps educate those in charge of sensitive files. The five steps include:

Put someone in charge.
Keep Protected Health Information (PHI) secure and private.
Set up an office policy, implementation procedures and training for staff
Inform patients of their rights and support those rights
Limit access of patient information to businesses outside the practice

What does this mean for companies currently in 2015 and beyond? It means that non-compliance with the laws and regulations of HIPAA may lead to data/information breaches and the possible exposure of patient information.

Since hospitals, insurance companies, and others working with PHI, may use tangible documents, a digital document database, or a combination of both, it is important for all bases to be covered. That’s where R4 Services can help. For companies that are required to comply with HIPAA regulations, R4 Services can assist with:

Have questions about how R4 Services can help you comply with HIPAA regulations? Contact our team of experts here.

Sources: http://library.ahima.org/xpedio/groups/public/documents/ahima/bok1_050149.hcsp?dDocName=bok1_050149
http://thepracticesolution.net/2005/05/05/five-steps-hipaa-privacy-rule-compliance/
http://www.techrepublic.com/blog/10-things/10-boring-but-really-important-things-you-should-know-about-hipaa-compliance

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The Future of Mobile Shredding

12/1/2015

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Every individual living in a residence or running a business, small or large, is susceptible to getting their information stolen or their data being breached. With identity fraud hitting a new victim every two seconds and the average security breach costing a business $5.85 million in fees and lost revenue, it’s now more important than ever to invest in proper document destruction and shredding services.

In order to stay on the cutting edge, shredding companies, like R4, are aiding with the destruction of documents by offering mobile, customized shredding solutions. The word “mobile” is defined as “able to move or be moved freely or easily.” With time and efficiency always being a factor when it comes to getting documents safely and securely destroyed, off site document shredding aims to provide customers with flexible options that best meet your business needs.

Mobile shredding may be the best option for your company or residence. That’s why at R4 Services, we keep up with the trend of mobile shredding by:

Installing locked, tamper-proof containers at your location for disposal of all sensitive materials.
Collecting material to be shredded and securely transport it for disposal. A receipt of items received will be issued at the time of collection.
Confidentially shredding the material under the supervision of insured employees.
Baling and shipping the shredded material to be converted into new useable products.
Issuing a Certificate of Destruction upon completion of the destruction process.
Issuing of a Sustainability Report to your impact on the environment while staying compliant. See sample Sustainability Report!

Do you have any questions about mobile shredding? Give us a call at 773-843-3915 or email us at orders@r4services.com.

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Solutions for ALL Businesses

Moving Records at Year End

A Holiday Message from Sean Rooney

R4 Expands with Residential Services

The Importance of HIPAA Compliance

The Future of Mobile Shredding

Archives

Categories

Solutions for ALL Businesses

Moving Records at Year End

A Holiday Message from Sean Rooney

R4 Expands with Residential Services

The Importance of HIPAA Compliance

﻿The Future of Mobile Shredding

Archives

Categories

The Future of Mobile Shredding