R4 Services

  • Home
  • Services
    • Document Management >
      • Legal Document Management
      • Banking and Financial Services Document Management
      • Healthcare Industry Document Management
      • Government Document Management
      • Corporate Document Management
    • Paper Shredding Services
    • Office Packing Services
    • Destruction Services
    • Hard Drive Destruction
    • Electronics Recycling
    • Vault Services
    • Document Scanning and Imaging Services
    • Indexing
    • Disaster Recovery
    • Web Access
  • Meet
  • FAQs
  • Contact
  • Blog
  • Store
  • Home
  • Services
    • Document Management >
      • Legal Document Management
      • Banking and Financial Services Document Management
      • Healthcare Industry Document Management
      • Government Document Management
      • Corporate Document Management
    • Paper Shredding Services
    • Office Packing Services
    • Destruction Services
    • Hard Drive Destruction
    • Electronics Recycling
    • Vault Services
    • Document Scanning and Imaging Services
    • Indexing
    • Disaster Recovery
    • Web Access
  • Meet
  • FAQs
  • Contact
  • Blog
  • Store

Solutions for ALL Businesses

What Should Your Company Be Shredding?

11/12/2021

0 Comments

 
Data breaches and identity theft, once freak occurrences, have become commonplace in today's hyperconnected world. In 2021, the average data breach cost over $4 million. While many businesses have taken additional steps to protect their digital assets and liabilities, the same crucial attention is often forgotten for hard copies.
​

By simply placing confidential information in a recycling bin, you don't know who might find it. A single document falling into the wrong hands could spell disaster for your business. Securing and destroying files is critical for protecting your business.

How to Secure Documents

How can you ensure your business is taking the appropriate measures to secure the proper documents and files? A few techniques, such as the following, can ensure the security of your physical documents: 
  • Install alarms. Like any form of insurance, you hope it's never necessary, but in the worst case scenario, it can be the deciding factor in whether your documents remain safe.
  • Label documents clearly. This will help you keep track of your documents and be able to better insure their safety.
  • Regularly audit your files and documents. Double check everything is where it should be, and identify documents that aren't needed anymore.

Finally, shred those documents that are obsolete or irrelevant. Outdated documents are nothing more than liabilities. But which documents are those?

What Documents Your Company Should be Shredding?

Understanding your documents can be major liabilities is the first step in protecting your livelihood, but what's often less clear to business owners is which documents you should be shredding.
Here are a few examples of items that your office should be shredding:
  • Contracts with customer names and addresses
  • Employee agreements with social security numbers
  • Bank statements
  • Check records
  • Payroll records
  • Tax records
  • Credit Card numbers
  • Accounting statements

When Should Your Company be Shredding?

There's no one-size-fits-all answer here, as each business will have different needs: a hospital or medical service provider who sees a large number of clients might need to be shredding documents daily while a lawyer with a small practice might only need to shred documents on a monthly basis.

​
The important thing, however, is that you make document destruction a standard operating procedure. Additionally, contracting a National Association of Information Destruction (NAID) certified company to destroy your documents regularly can protect you from some liability, even if documents do end up in the wrong hands.

R4 Services Can Help Protect Your Business

Whether you're a medical service provider, a B2B business, or anything in between, R4 has simple shredding solutions that can take liabilities off your plate. Contact us today to learn more about how we can help your business, or check out our options for document destruction.

Prior to shredding your documents, make certain that you are not required to store and maintain records for a given time period. Consult with R4 Services or your governing entity.
0 Comments

    Archives

    December 2022
    November 2022
    October 2022
    September 2022
    August 2022
    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    July 2021
    May 2021
    April 2021
    February 2021
    October 2020
    June 2020
    March 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    February 2019
    December 2018
    November 2018
    October 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016
    December 2015
    November 2015
    October 2015
    July 2015

    Categories

    All
    Destruction Services
    Disaster Recovery
    Document Management
    Document Scanning And Imaging Services
    Document Storage
    Electronics Recycling
    Hard Drive Destruction
    Indexing
    R4 Services
    Security
    Shredding Services
    Vault Services

    RSS Feed

Picture
R4 Services LLC
(773) 843-3915 
1301 W 35th St, Chicago, IL 60609
Terms & Conditions | Privacy Policy | © R4 Services LLC
Picture
Website by RyTech, LLC