Just because they may not be in frequent circulation doesn't make your records any less of an important asset to your business. And like all valuable assets, they need to be properly protected. Storing your records offsite can be a great benefit to your business. Here are a few reasons why.
Security
Records are full of valuable data, and when they are stored in a space where any employee or visitor could access them, you are putting that information at risk. When documents are stored offsite and monitored by 24/7 security, you have eliminated the risk of theft, and can provide your customers with a promise that their information is safe and sound.
Organization
Due to industry regulations, many businesses must store records for years, even if they are no longer actively used. But how you do organize all of that information, for both active and archived records? Leave that challenge up to the documentation management experts who can store and organize your records for you, yet still provide you with quick access for retrieval when needed.
Aesthetics
When a new or potential client walks into your office, that first impression matters. When they see an office full of cluttered desks, towers of boxes, or rows of clunky file cabinets, that first impression may not be positive. A clean, clear, organized office presents a professional appearance that will gain respect.
Extra Real Estate
Office space is expensive, and every square foot matters. If you can unload years worth of records into an offsite storage facility, you will free up valuable real estate that you can use for other needs.
Cost Savings
When your documents are stored offsite, they are also organized for quick and easy retrieval at any time. Instead of flipping through file folders or sifting through dusty boxes, your employees can access records with a simple web request. This efficiency allows your employees to be more productive and can result in significant cost savings.
Security
Records are full of valuable data, and when they are stored in a space where any employee or visitor could access them, you are putting that information at risk. When documents are stored offsite and monitored by 24/7 security, you have eliminated the risk of theft, and can provide your customers with a promise that their information is safe and sound.
Organization
Due to industry regulations, many businesses must store records for years, even if they are no longer actively used. But how you do organize all of that information, for both active and archived records? Leave that challenge up to the documentation management experts who can store and organize your records for you, yet still provide you with quick access for retrieval when needed.
Aesthetics
When a new or potential client walks into your office, that first impression matters. When they see an office full of cluttered desks, towers of boxes, or rows of clunky file cabinets, that first impression may not be positive. A clean, clear, organized office presents a professional appearance that will gain respect.
Extra Real Estate
Office space is expensive, and every square foot matters. If you can unload years worth of records into an offsite storage facility, you will free up valuable real estate that you can use for other needs.
Cost Savings
When your documents are stored offsite, they are also organized for quick and easy retrieval at any time. Instead of flipping through file folders or sifting through dusty boxes, your employees can access records with a simple web request. This efficiency allows your employees to be more productive and can result in significant cost savings.
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