R4 Services Becomes AAA Certified By National Association for Information Destruction

8/27/2019

FOR IMMEDIATE RELEASE

Media Contact: Karen Rugai Moran
krugai@r4services.com
773-843-3900

R4 Services Becomes AAA Certified By National Association for Information Destruction

Chicago, IL -- On August 20th, the National Association for Information Destruction (NAID) officially welcomed R4 Services into their AAA Certification Program. NAID sets the industry standards for companies in the information destruction sector to ensure that businesses meet the various laws and regulations that require confidential consumer information protection.

Through rigorous scheduled and unannounced audits, NAID's AAA Certification Program was developed by security experts and is widely recognized around the world as the authority on safely handling confidential consumer information. R4 Services is grateful for their official recognition, which verifies the integrity of their document and hard drive destruction process.

“The goal at R4 today is the same as the first day I met Trish (Rooney, R4 Owner) over 26 years ago," says Karen Rugai Moran, an R4 employee, "'Service the customer in the best way possible; always learn from our customers and industry leaders to be the best destruction and information management company’. Our recent NAID certification is a valuable addition in R4’s toolbox as the speed of business and compliance changes. We are proud of our NAID certification as it makes R4 a better partner for our valuable clients now and in the future."

For more information on NAID AAA Certification and how it works, visit their website.

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Background Costs of DIY Paper Shredding

8/20/2019

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DIY Paper Shredding Cost: Worth it?

Every office has some sort of paper shredder in order to thoroughly destroy old documents that contain sensitive/personal information. But did you know that utilizing a professional document destruction and paper shredding service can actually be more cost-effective for your business and save time and money? When you factor in the benefits of using professional paper shredding, either onsite or off, DIY paper shredding suddenly doesn't seem so appealing.

Save Time & Money with Professional Paper Shredding

How often do you shred your old documents? Between licenses, permits, financial information, insurance documents, staff info, and probably much more, there's a good chance that somewhere in your office or on some old hard drives, there's a treasure trove of outdated, sensitive information sitting around. This not only poses security risks, but can interrupt office productivity whenever document retrieval is necessary or if old files cause clutter in your work environment.

Many companies take paper shredding upon themselves by dedicating one or two (often interns or entry-level employees) to shredding outdated documents periodically. But this not only a potential security breach, it's time consuming -- no matter who in the office takes on the task. They have to take out paper clips/staples and slowly, manually feed a few sheets at a time into a slow-working shredder, presumably from an office supply store that will break down every so often. Between pulling that employee away from their normal duties, the cost of their labor/shredders, as well as the propensity for errors, and you've got a lot of wasted time on your hands.

You'd be better off ordering a mobile shred truck to come to your office for occasional one-time document purges or secure shred bins for more frequent pickups. R4 Services' professional paper shredders are secure, discreet and can free up your staff's time while mitigating the headaches and costs that come with maintaining office shredders.

Keep Your Information Secure: Hard Drive & Paper Shredding

ever before has privacy been such a large-scale issue. With the advent of the internet, new technologies have been rapidly developing -- and so too have the abilities of hackers and thieves. These days it seems like data breaches are constantly in the news, and those are only the widely publicized ones. Millions and millions of records are compromised each year, the vast majority of them without any type of file encryption. All it takes is one ignorant employee to click on the wrong link from the wrong spam email, and suddenly your business adds to the statistics. More and more data breaches happen each year, so taking every precaution to ensure your files are secure is crucial. An estimated 60% of small businesses go out of business within 6 months of a security breach. The last thing you need is to become compromised because Timmy the intern didn't properly shred your banking info or fully destroy an old hard drive.

Our industrial hard drive and paper shredding equipment can handle any amount of data you can throw at it. R4 Services knows how sensitive your information is, which is why we:

Collect material to be shredded and securely transport it for disposal. A receipt of items received will be issued at the time of collection.
Confidentially shred the material under the supervision of insured employees.
Issue a Certificate of Destruction upon completion of the destruction process.
Work with you to assist in your compliance requirements.

For more information, or to request a shred truck/shred bin, get in touch today!

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Integrating Records Management with Technology, and How Your Organization Can Benefit From It

8/15/2019

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stack of thick binders filled with paper

Why is Records Management Important in the Workplace?

Today’s technology gives us access to content, documents, photos, videos and work files like never before. We’re able to access information at the push of a button and in the palm of our hands. So how can we better utilize technology and integrate our records management from it? Why is records management so important in the workplace? Here’s how your company or organization can benefit from today’s technology:

First, it’s important to note that an effective document management system is not a guaranteed success with the implementation of modern technology. You must work for it. That means researching today’s cutting edge technology, understanding your own business needs, and finding the perfect match. Do you need web-based software? How about scanning capabilities to easily search for your documents?
The right technology can help improve your bottom line. There are two key factors that make up a successful records management system: proper training and time. When you get both of these right, your bottom line with improve, resulting in the overall success of your organization. When implementing new technology into your records managements system, it’s important to give your employees the proper training and be patient with the new process. Allow time for each step of the new system to work itself out naturally.

Get Organized

While technology can be complex, it’s most effective when it makes our lives easier and allows us to do our jobs with better results. When you select a records management provider, it’s important to ensure you will be receiving the most modern, cutting-edge and efficient technology. Every company is unique and your technology and records management needs will be different than other organizations. But finding the right document management solution for your company will put your priorities, objectives, efficiencies and results at the forefront of today’s technology.

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