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Solutions for ALL Businesses

Preventing Data Breaches

4/23/2018

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R4 Services Preventing Data Breaches
It seems like we hear about large-scale data breaches in the news on an all-too-frequent basis. Yahoo! had a breach just a few years ago that compromised 3 billion users' accounts, eBay had one around the same time that compromised over 140 million users and the recent Equifax hacking scandal led to millions of people's most sensitive information being stolen and forced resignations from multiple executives. And those are only the large, publicized ones. In fact, there were over 1,500 breaches in the year 2017 alone.

Data breaches are no joke and proper security, risk assessment and retention schedules should be taken seriously. Many businesses rely on their reputation and integrity to keep customers' trust and keep them coming back. One data breach is all it takes to ruin a small business, so it's of utmost importance to ensure that your retention schedule protocol is in place and followed. That's why R4 Services offers confidential, secure document destruction and shredding services. We understand that today's world produces and stores more information than ever before -- whether it's on paper, tape, hard drives, x-rays, film, etc -- which is why our facilities are well-equipped to handle any type of media destruction. We understand the importance of secure document disposal, so we will help you develop and maintain a retention schedule that works best with you and lets you maintain compliant. R4 Services' customized destruction plan includes:
  • Installed locked, tamper-proof containers at your location for disposal of all sensitive materials.
  • Periodic collection of said materials to be shredded and securely transported for disposal. A receipt of items received will be issued at the time of collection.
  • Confidentially shredding the material under the supervision of insured employees.
  • We then bale and ship the destroyed material to be recycled into new, usable products.
  • A Certificate of Destruction upon completion of the destruction process is then issued.

You may be tempted to throw out or store old hard drives, film or paper. But if confidential data gets into the wrong hands it can lead to lost customers and loss of revenue. If you’re not using a secure destruction method, your business is at risk. R4 Services will help you maintain compliance through our state-of-the-art document destruction services. Give us a call today to find out more.
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Access Your Documents Remotely

4/6/2018

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R4 Services
Today's business world is fast, efficient and mobile. In order to maximize your productivity, you need to be available and able to access necessary data at all times, even on-the-go. Perhaps you need updated blueprints while on a job site. Or you need to access and review case notes at the courthouse. Maybe auditors need old documents you didn't think you'd need. Whatever the case may be, situations arise spontaneously and secure remote web access might make or break any given task. That's why R4 Services makes your documents accessible 24/7 via VCKweb -- an online records management software.

Because it is a web-based solution, clients using VCKweb will appreciate the ability to conduct business tasks from anywhere, at any time. With its easy-to-use browser interface, clients can:
 
  • Perform data entry at the box and file level.
  • Request/retrieve boxes or files.
  • Perform custom searches and queries.
  • Process items for destruction.
  • Process items for permanent withdrawal.
  • Check status of items in the R4 records center.
  • Force fields of entry
  • Order empty cartons

VCKweb is also easily accessible from a Macintosh, PC, or any other computer platform equipped with a web browser.

It's guaranteed to keep your most sensitive information digitally secure and away from unwanted eyes. Some of the security features include:

  • Domain and IP-based security, limiting access to VCKweb to a specified IP address or domain.
  • Optional two-factor authentication requiring two sets of sequential logins.
  • Optional SSL deployment to create a secure connection between the client and host server, providing an extra independent layer of security.

Accessing your information remotely, safely and securely has never been easier. Give R4 a call today to see how we can improve your business' efficiency.
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