When you’re approached by a records management provider and they ask you what document management system you have in place, you’ll likely provide one of three answers: “we currently have a provider”, “we don’t know what document management is”, or “we’re not ready.” If you’re not sure what document management is, you can learn more by clicking here. But if your answer is, “we’re not ready”, it may be time to reconsider your approach to secure records management.

Document management has never been easier to implement into your business operations, and when you find the right partner, the risk of trusting a provider vanishes. Most organizations have intentions of increasing security, eliminating overhead and improving efficiency and overall customer satisfaction.

Managing all of your documents without a professional document management provider can provide challenges. But when you say ‘yes’ to document management, you’re saying yes to improved efficiencies, overall organization and better business results. You’ll have access to your files and boxes easily and you can trust that your documents are secure and retrieval of your records is accurate.

If your response to whether you’re interested in document management services is, “we’re not ready”, consider what it can do for your business. You’ll no longer have to worry about lost items and you can ensure your customers that their confidential information is handled at the highest security level. How’s that for customer satisfaction? If you’re looking for a team of professionals with the experience and commitment to deliver exceptional customer service and support, give us a call at 773-843-3915.

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​Business owners understand the importance of keeping their customers’ confidential information secure. Whether it’s credit card information, social security numbers or passwords, hackers are after sensitive customer data. That’s why it’s important for all businesses to take the necessary steps to protect their customers with proper safeguards. Here are three ways to fight off hackers and protect your business (and your customers).

​When it comes to document management, fast access and accuracy are crucial. But the security of your documents should be priority number one. To obtain the highest security, invest in technology that will work for you and your business. We have invested in superior records storage software from ASI to manage millions of boxed records and active files for our clients with fastidious accuracy and efficiency. ​

It’s great to have a response plan in place, but better yet, ingrain a security policy into your company culture. Train your employees to detect signs of identity theft, security breaches and hacks. Make it a requirement for everyone in your organization to change their computer passwords and email passwords every few months. Onsite and offsite document shredding and destruction services will also add an added layer of information security to your business.

Your employees are the gatekeepers of your organization’s most important data. That’s why it’s important to train them on best practices in the information security space. Make security a part of your company culture, develop a response plan in the event of a breach and choose the right technology to keep your information safe. By doing so, you’ll avoid hackers and protect your business from being the next victim.