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A Sustainable Solution: 2 Reasons Records Storage is Right for Your Company

3/30/2017

When it comes to providing your company with optimal information security and enhanced efficiency, record storage can be a sustainable solution for your organization. Here’s why outsourcing your records storage could be one of the best business decisions you make.

1. Secure Your Information.
Choosing a trusted document management company to store your records will give you the highest security for your important information. Our storage facilities are exclusively built for the highest level of security to make sure our clients aren’t vulnerable to theft.

2. Increase efficiency
With a professional records storage service, you get access to all of your documents when you need it. Your efficiency and productivity will increase, and you can stop wasting time searching for a specific document.

Businesses rely on practical and efficient processes to succeed and deliver results. That’s why self storage can be costly, both in time and in dollars. Instead, consider records storage services to help streamline the process, save you time and increase the security of your critical business data. Want to learn more about records storage? Click here to visit our document management page of our website.

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How Document Management Can Make Your Law Firm More Effective

3/16/2017

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If you’re a law firm, you know there’s lots of paperwork involved in your business. From discovery documents to pleadings, to forms and contracts, paper documents are a major part of your operations. That’s why document management is so important. Here’s how it can make your law firm more effective:

Document management streamlines your paperwork process.
When you use an efficient document management system, you’re apply useful tools to help you find and use the documents when you need them. Document management can help your law firm search, share, annotate, index and retrieve the records that are vital to the success of your business.

Meet your deadlines.
Every law firm (and every organization, for that matter) has deadlines. By implementing an effective document management system, you’ll be able to assign deadlines to your records and store them in a trusted system.

Pass your audits.
Failing an audit is something that most firms want to avoid. An efficient document management system keeps track of the record’s activity, noting who last updated the document, categorize changes to the document and take note of the date it was last updated.

Get quick and efficient indexing that you need. The ability to index your documents, quickly search for a specific record and retrieve that document is crucial to the efficiency of your business.

So why should you consider a document management system for your law firm? If you have to ask this question, there’s a good chance you have room for improvement with the structure, organization and efficiency of your day-to-day operations. You have a lot at stake with your documentation: your clients’ confidential information, pleadings, contracts and forms. Be proactive and select a solution that’s right for your firm. Having everything in one place and easily accessible will allow you to improve your efficiency and deliver better results for your clients.

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Protect Your Business-Critical Data with Media Vault Storage

3/9/2017

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If a disaster occurred, such as a fire, flood, espionage or virus, how would it affect your business or organization? Could it survive? The truth is, most don’t. Here’s what you need to know about records/data loss and why you should invest in media vault storage to protect your business-critical data.

Did you know that nearly one-third of businesses that suffer records or data loss due to disaster never re-open? Of those that do re-open, nearly half go out of business within three years.

You need more than simple storage of your paper and media. You require secure, accurate, cost-effective protection and management of your organization’s information assets, provided by a knowledgeable company. Our state-of-the-art vault provides storage and services, including daily, weekly and monthly rotation for all types of media, including computer tapes, x-rays, floppy disks, microfilm, video/audio recordings and microfiche. The R4 vault also provides safe storage and preservation of highly sensitive materials, including archival documents, books, paintings, photography and business-critical documents such as Disaster Recovery Plans.

It’s important to find a partner that provides peace of mind knowing that you are receiving the highest level of security and protection from a team of professionals that also understands the importance of speedy retrieval and inventory management. Want to learn more about Media Vault Storage? Click here to take a proactive approach.

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Understanding Today’s Digital Age and How to Protect Yourself from Identity Theft

3/2/2017

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In today’s digital age, protecting your personal and business information from identity theft is crucial. Today’s technology and digitization of information has made properly disposing of and protecting your confidential information more challenging. But there are ways to protect yourself. Here’s how.

1. Prevent
The first step is to position yourself to prevent identity theft happening in the first place. Shredding documents that you no longer need is a good first step. Records that contain important personal and business information, like bank account information, social security numbers, signatures, and other confidential information, should be securely stored in a professional storage facility.

2. Uncover
When you see a red flag, take action. If you get a call from a creditor that you’re not expecting or a letter about credit on purchases that you didn’t make, there’s a problem. You can detect identity theft by being aware of your financial picture, where your confidential information is stored, and take action when things don’t seem right.

3. Protect
Hopefully you’ve taken the proper steps to prevent identity theft by investing in document destruction or document management services. But if you find yourself in the unfortunate situation of identity theft, immediately contact the company where the fraudulent transaction occurred. Notify them of the situation and ask if they have any process for handling identity theft. There’s a chance you may have to file a police report. Secondly, it’s recommended to complete an Identity Theft Report with the Federal Trade Commission. You can complete the report online or call 877-438-4338.

Technology can streamline and simplify our lives and the way we do business, but it can also add complexity to protecting our important information. Follow these tips to protect your identity, your important business and personal information, and your livelihood.

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Solutions for ALL Businesses

A Sustainable Solution: 2 Reasons Records Storage is Right for Your Company

How Document Management Can Make Your Law Firm More Effective

Protect Your Business-Critical Data with Media Vault Storage

Understanding Today’s Digital Age and How to Protect Yourself from Identity Theft

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