Managing Crucial Documents When Using Office Packing Services

Need help moving office documents safely and securely? R4 can help you! We offer office packing services and document management to securely destroy and/or store documents for your business. 

Moving is a good opportunity to go through documents and data that you may have accrued over the years. This may sound overwhelming and stressful, so here are some tips on how to prioritize your sensitive data when moving. 

What Can Stay

Any documents that aren’t frequently renewed or that have to do with your business’ integrity are important to keep:

• Social security cards
• Birth certificates
• Death certificates
• Marriage license
• Business license
• Property records
• Vehicle titles
• Passports
• Wills, living wills and powers of attorney

What Can Go (Eventually)

What can go (eventually): up-to-date versions of the following documents are necessary to keep.

• Insurance policies

• Retirement plan documents
• Social security statements
• Tax documents (about 7 years)
• Credit card receipts/statements​

Securely destroy your documents

Once you decide which items are necessary to keep and which items can go, R4 can help! We offer effective and secure on- and off-site destruction and can handle all types of media -- whether it be paper, hard drives or even x-rays. 

For more information on our confidential and secure document destruction services, click here.

Secure storage capabilities/facilities 

For the data/documents you need to keep, R4 can store it for you. If your business is limited on space, we have many secure offsite storage options. There are many benefits to utilizing an offsite storage facility. 

• Free Up Square Footage: Storing documents offsite in a large warehouse gives you the chance to free up square footage to use for cubicles or conference rooms.
• Cost-savings: Explore the option of storing documentation offsite, and you'll see the price differences between office space in a highly sought after urban setting and storage fees for a warehouse in an industrial complex.
• Expand Your Mind: At R4,  we have efficient systems in place to make retrieval of your files quick and easy. This allows you more time to focus on other aspects of your business. 

For more information on our secure storage capabilities and facilities, click here.

Moving can be a hectic and stressful time. By utilizing R4’s services you will be able to focus on other responsibilities within your business and successfully complete your move.

Contact us or call 773-843-3915 today to find out how we can relieve stress and save you time during your company’s move!

Other R4 services include: 
Document Management
​Shredding Services
Office Packing Services
Destruction Services
Hard Drive Destruction
Electronics Recycling
Vault Services
Indexing
Disaster Recovery
Web Access​