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Solutions for ALL Businesses

Are Your Documents Vulnerable in Your Office?

1/27/2016

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Picture this: you are a budding entrepreneur with a thriving start-up, and you're growing at an intense pace. You are consistently designing proposals, signing legal documents, paying your bills, and hiring new employees.  But one large component you might be overlooking is developing an information management system to securely store or destroy your physical and digital files for you and your team. 

When you need to store paper files, where are you placing them?
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As your company grows, original documents with signatures must be stored safely and securely. Some examples of documents that must be saved for future use include:

-Patents
-Customers’ Documentation
-Contracts with clients or vendors
-Loan paperwork
-Stocks and bonds.

These documents contain sensitive information that could lead to a breach if left in the wrong hands. One way to make sure those documents stay safe and secure is to store them offsite.  No matter if you are a budding entrepreneur or a seasoned vet, developing a consistent and thorough system for storing your records is crucial.

When you need to destroy your documents, what is your process?

After carefully choosing what document storage system is right for you, it is vital to choose what document destruction system is the right fit.  Placing sensitive documents in your garbage at your office is a major mistake.  Keep in mind that your company’s information as well as your client’s can fall into the wrong hands if not handled in the correct way.

Thus, deciding to shred with a NAID certified company is the right avenue to take.  For example, we have custom shredding bins in offices of all kinds so that employees, managers, and even their customers are able to destroy all sensitive material as soon as possible.  The R4 Services team then comes to pick up the bin on a scheduled basis and destroys all documents safely and securely.  

Where do I go to get advice?

We can bring order to the chaos within your company by putting our expert Chicago record storage and record management services into place.
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Want more information about R4 Services? Contact us here.
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Why is Personal Shredding Important?

1/14/2016

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Computer hacking and cyber crime is not the only crime that you need to be aware of. Your paper documents can be a source of vital information hackers use in order to access your information.  A way to be sure your personal documents do not fall into the wrong hands is to shred them.

You may want to ask yourself:
What am I throwing into the normal garbage that I should be shredding?  Have I thrown away bank statements, credit card information, bank receipts  without shredding them first?

​How about any of the following?


-Address labels from junk mail and magazines
-Birth certificate copies
-Canceled and voided checks
-Credit and charge card bills, carbon copies, summaries and receipts
-Credit reports and histories
-Documents containing name, address, phone or e-mail address
-Documents relating to investments
-Documents containing passwords or PIN numbers
-Driver's licenses or items with a driver's license number
-Employment records
-Employee pay stubs
-Expired passports and visas
-Legal documents
-Investment, stock and property transactions
-Items with a signature

-Medical and dental records
-Papers with a Social Security number
-Pre-approved credit card applications
-Receipts with checking account numbers
-Resumés or curriculum vitae
-Tax forms
-Used airline tickets

-Utility bills (telephone, gas, electric, water, cable TV, Internet)

If you are throwing out any of these pieces of paper into the normal garbage, dumpster divers are ready to steal your information!


There’s no better way to make sure your sensitive information doesn’t get into the wrong hands than by shredding.  You can purchase a shredder and laboriously shred it all yourself or leave it to the experts at R4 Services. 

We have the technology and expertise to make sure all of your documents are destroyed securely and environmentally sound.  Not only will you have the peace of mind that you destroyed all of your information with an NAID certified company, you will be given a certificate of destruction that will show that your documents have been recycled and how many trees you saved in the process.

Shredding your documents helps secure your data and make sure it doesn’t fall into the wrong hands.  That’s why you should trust in R4 Services! Purchase a residential shredding bag or request a custom quote here.

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