One way you can shift to remote work is online record storage. Scanning & imaging all your documentation can feel like an overwhelming task, but the benefits you will receive outweigh the upfront commitment. Here are 4 reasons to use R4’s Document Scanning and Imaging Services for your business.
1. Quicker Retrieval
If your documents are scanned and available online, they are also easily searchable. Forget about locating the right file cabinet, sifting through folders, and then shuffling papers to find the right one. Once documents are scanned and available online, they are easier to search through. Right from your desk, you can perform a keyword search to instantly bring up the file you need. This gives you more time to spend on other important aspects of your business. For businesses whose workforce relies on home offices or limited office space due to pandemic restrictions, this is a big time saver.
2. Access from Anywhere, Anytime
A physical piece of paper can only exist in one location, but a scanned document is available to you anywhere and at any time. Today's business world no longer revolves around a routine 9 to 5 day with everyone working in the same location. With today's more flexible work schedules, there is a bigger need to access information ‘after hours’. Many employees are also working from a home office or while on the road. When your documents are scanned, you can still retrieve information online no matter where you are located. This is especially crucial for the many businesses whose workers are unable to exchange or make copies in a traditional office setting.
3. Document Mark-ups
Paper documents need to stay in pristine condition, and if they're used by multiple people, you can't make personal notes. But with an imaged file, you can add notes to a document and insert reminders or flags before you print. Scanning allows you to retain the original version of the file, but also have an additional copy that is custom to your specific needs.
Even as workplace restrictions loosen when we move into the next phase of this pandemic, your company will need to adapt to fluid and changing workplace settings, and having digital backups of important documents will be key to moving forward with your business. R4 Services prioritizes the safety of your company’s information, and all of our document management is fully HIPPA compliant.
The way of doing business continues to change, and having a solution like R4’s document scanning and imaging services is just one way to ensure that you’re prepared for the new work landscape and future changes to come.
For more information, contact us at 773-843-3915 or firstname.lastname@example.org
Other R4 Services Solutions include:
Hard Drive Destruction