3 Ways To Keep Your Documents Safe During The Holidays

With the hustle and bustle of the holiday season, employees are often rushing to get work done before they take time off until the new year. Some employees may even take some work home with them, which may sound great from the perspective of being productive, but it may actually leave your company open to liabilities and security threats if the proper precautions are not taken. This holiday season, take some extra time to do things properly to protect your business from cyber threats.

1. Implement tighter security - When you use R4's storage services, you're able to access all of your documents online via a secure web portal. By implementing more advanced security protocols, you'll be able to keep increased productivity and eliminate liability. These features include: two-factor authentication, domain and IP-based access, VPN and SSL deployment.
   
2. Shred old documents - One of the safest ways to ensure that your sensitive info can't be stolen is to get rid of it entirely. That is, of course, assuming those documents aren't necessary to have on-hand anymore. R4 Services will help you do a holiday document purge by picking up your old documents and shredding them discreetly at our facilities. With our state-of-the-art hard drive and paper shredders, we're ready to take on a variety of documents and mediums including but not limited to tapes of all sizes, disks, cartridges, x-rays, hard drives, monitors and film.
   
3. Utilize secure vault storage - Do you have documents that you need to keep but don't need to access immediately? We can safely store any of your documents for you, whether they be:
   
   • Paintings
     
   • Archival documents
     
   • Books
     
   • Photography
     
   • Business-critical documents such as disaster recovery plans
     

Our vault storage services ensure that your data is completely secure and safe. Our facilities adhere to strict fire resistant construction standards, are equipped with an advanced fire suppression system, are climate controlled and have backup generators in case of power outages.

2017 saw an 88% increase in the number of data breaches throughout the year, when compared to 2016. With cybersecurity becoming a main concern for businesses in the modern digital age, it's important to take steps to ensure you are safe from liability. Call R4 Services today to find out how we can help you. Happy holidays!