It's Always There
With web-based software, you don't have to worry about a specific co-worker being available to give you access to a storage room. With your ID and password, you can access your files any time of day or night. With today's flexible work schedules, the ability to retrieve documentation the instant you need it is a real win.
Forget about strolling the aisles of a dark basement to find a specific record. When your documents are scanned and indexed, you perform a quick online search and locate the information you need faster than your fingers can flip through a stack of folders.
Electronic documentation doesn't have to be static. Web-based software also enables you to edit a document remotely. You can perform data entry tasks and then save the updated file.
With the right web-based software, you can even order specific tasks. For example, once you've located the files you need to access—whether one or an entire box— you can submit a request to have them physically delivered to your office. Or if a record has fulfilled its retention requirements, you can submit an order to have that file securely destroyed.