When your documents are piled up on your desk or strewn about your office, you are opening yourself to several vulnerabilities. First, there is the risk of theft. Valuable records in the wrong hands can lead to identity theft, and you can be accountable for any loss of your client's information or finances.
And it's not just outside visitors you have to worry about, but yourself as well. Documents that are left lying around are more prone to be shuffled about, placed into a wrong folder, or accidentally thrown away.
You likely spend plenty of time and money investing in a backup plan for data on your network. Just because information is on paper instead of in an electronic form doesn't make it any less valuable. So, it's important to remember that when your records are properly organized or stored offsite, you are protecting yet another important business asset.
Research proves that a cluttered office can lead to a cluttered mind. When you are working with stacks of papers towering over you, it can create a sense of claustrophobia and disarray, and that's not the best conditions to work in.
But when your records are properly organized and stored at an offsite location, you can walk into your office each morning and be greeted by a clean desk. This can decrease irritability, increase patience, and improve focus.
You can also achieve peace of mind by knowing that your records are still available to you at a moment's notice. This combination of clear focus and worry-free state of mind can help you gain more energy, open you up to more creativity, and create a calming atmosphere for you and your team to do your best work.