R4 Services

  • Home
  • Services
    • Document Management
    • Destruction Services
    • Vault Services
    • Document Scanning and Imaging Services
    • Indexing
    • Disaster Recovery
    • Web Access
  • Meet
  • FAQs
  • Contact
  • Blog
  • Store
  • Home
  • Services
    • Document Management
    • Destruction Services
    • Vault Services
    • Document Scanning and Imaging Services
    • Indexing
    • Disaster Recovery
    • Web Access
  • Meet
  • FAQs
  • Contact
  • Blog
  • Store

Solutions for ALL Businesses

Fires, Floods and Theft: Why You Should Protect Your Document Inventory

6/3/2016

0 Comments

 
Picture
Information is the keystone of any business. Not only do you have to manage today's complex network system of files, but you may have legacy paper files you need to retain. And when you build an information retention plan, you also need to consider one that protects your document inventory from high-risk impact of fires, floods or theft.  
​

Fires
We all know the mix of paper and flames means definite disaster. And shelves and shelves of paper files can only add fuel to the fire. Add a sprinkler system spraying water across your entire office and you're left with mess, loss and uncertainty on how to recover. Storing your documentation at an offsite location with a fire suppression/detection system and electrical backup can ensure that if a fire occurs at your business, your documentation will not be at risk of damage.

Floods
There are many things we can't anticipate in life, and one of them is what Mother Nature will be up to. A surprise springtime storm can wreak havoc to your company's important documentation by resulting in a flood and damaging not only paper files, but electronic media. Electronic storage of information in an offsite location with a disaster plan wipes away the risk of water damage.  

Theft
With so many ways to store information these days – paper, tablet, phone, computer – there are more opportunities for your sensitive information to be at risk. A forgotten file folder, hacked email account, or stolen laptop can result in loss of data if not properly archived or stored. But when your document inventory is scanned and indexed, you can access your electronic files quicker than you can replace your phone.
​

Solutions
​
Storing your document inventory at a secure, disaster-proof, offsite location can provide peace of mind and save plenty of money. Your clients can rest assured that their sensitive information is stored securely, and you can feel at ease knowing that you are keeping your most important asset – information – safe and sound.
0 Comments



Leave a Reply.

    Archives

    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016
    December 2015
    November 2015
    October 2015
    July 2015

    Categories

    All
    Document Storage
    Security
    Shredding Services
    Vault Services

    RSS Feed

Terms & Conditions | Privacy Policy | © R4 Services LLC
Website by RyTech, LLC
✕